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Post by winghunter on Jan 15, 2006 18:38:04 GMT 1
Hi friends,
just a minute ago, Pief dropped me a very important question. since it seems, that the meeting will be quite big, I wonna know how we will handle the point with Beverages, Breakfast, Lunches and Dinners. Anyway, for lunch we will go to local restaurants along our trips. so, we just have to take about breakfast and dinners. We can cancel the dinners in the restaurants, that will reduce the costs of each other. Instead of having a dinner in a restaurant, we really can take everything in the hands of a "catering service". Will be the best thing for my personal opinion.
So we can do it in three ways :
1.) I can take care and will organise everything for the meeting in coorperation with the local brewery. guess they will give us a great deal if we will take a package - food and drinks. Breakfasts and dinners. If we decide that, we need kind of registration fees, just to cover the costs, nothing else. We will not earn money because we are not a local club.
2.) I can take care and will buy everything at a butcher, supermarkets and so on. If we will choose that, I need help for serving breakfasts, dinners and so on. Sure that we need money to cover the costs. Guess that will be the most inexpensiest way of doing. but we have much more work to do.
3.) Each member will take care by himself.
Any comments or other ideas, just let me know.
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Post by roland on Jan 15, 2006 19:59:55 GMT 1
Only my opinion:
I vote for the brewery with nearly full service. Sure may be the expensiviest way but no one have to care for something.
I would prefer only to organize such things the brewery don't want to or isn't able to do. But don't forget for this You need at least some people for the work. If they want to take part in activities all others have to wait for them.
If everyone wants to take care of himself isn't sometimes not possible because You can't go to a bakery and buy 100 rolls for the breakfast without reservation when roundabout 50 people at the meeting want to have a breakfast.
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Post by bunnie on Jan 15, 2006 23:20:27 GMT 1
At the moment I'm writing a 'handbook' on what one can do when organising an event. The advise I state in there is that the most effective way is to choose for another option then those you mentioned. With 'effective' is meant a low threshold to join an event but also everyones satifaction besides flexibility. The option what I'm talking about is that the organiser of the event will reserve/inform the local caterers (restaurant/take-aways) to have room for the participants. So no reservations. A clever caterer could give you a discount by offering a menu for participants of the event. A clever organiser would make sure that the caterer would be clever if ... etc. This goes for every moment on which meals are taken. On the event itself the organiser takes care to inform every participant on how things are organised. Again, this is only advice. One is still free to do things as one sees fit.
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Post by johnjr on Jan 16, 2006 21:52:47 GMT 1
Rudy...I like the idea of the local Brewery working everything out for a special per person price(#1).....I think if you are familiar with the prices people pay in your area you should know if the price will be good.......and all of us coming can decide if we are able to afford to pay that.....if we can not, then we either can not come, or we would have to work out dinner & breakfast on our own. I have voted for #1. We are getting together to ride, see each other, and enjoy good conversation.....not to work serving coffee and food.....but beer ;D I can serve that if necessary If the #1 choice becomes the winner, will there be a need to pre pay something before we come to the meeting? .... If so, how?....that is the one thing that I think will be a problem. ..... If it will not be required, then how will we all pay...similar to the meeting in Germany last fall??? ......we will all be responsible for our own costs? If it can be worked out that way...I think it would be best. And of course, we do not want to ride our bikes after the day is done, so having the brewery near to walk to is very important!!!! Also Rudy...please keep in mind, I will do what ever I can to help you out...just let me know!!! ;D The info Bunnie is putting together will be of great help for anyone who is planning to put a Meet & Greet or any organized Ride together...so be looking for this, it is very well thought out and helpful!!!!
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Post by peer on Jan 17, 2006 14:38:33 GMT 1
Brewery option sounds great! I will vote for that.
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Post by winghunter on Jan 20, 2006 16:53:50 GMT 1
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Falko
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Post by Falko on Jan 25, 2006 14:39:46 GMT 1
maybe because its not easy to decide i voted ..... but it shouldnt matter what ;-)) all i can say is that i dont like option c !!! its ok so far to do things on his own but i would not lik eto see the group split off.... like on the meeting in france, " the spains are having barbecue ,the swiss are somewhere else, and so on " NO thats not the way of Meeting I would like to join ! it should be clear that most of the time we stay together as a group only if groups are big enough we split... - like on lunch - k 10 are going to have pizza, 15 others prefer oroginal bavarian "Leberkäse", so split of for two or three restarants... back to the other options : B ) i know how Rudy is handling those things, i know how he can cook, and i can tell you thats a option worth thinking for ( on this meet ! ) but this options requires time and money before thre meet ! and time of helpers during the meet you remember the french desaster you remember people not liking the original cheese dinner you cant do it to please everyone - thats not possible...! but when you go for option A ) then its not a member you will blame ( or at least for taking the wrong caterer ! ) you will say mmhhh d**n fxxxing caterer - eggs are not good in the morning ;-)) you wont say - hey Rudy where are my ham and eggs !!! got the point ? so in this case i would think that option A) is not a bad one !! otherwise i think that bunnies idea isnt that bad... bunnie and rudy should talk about the differences.... naugh said... enjoy your meal ;-)) otherwise there is always a "Happy meal" near by...
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Post by winghunter on Jan 31, 2006 13:50:44 GMT 1
Ok friends, finally made a decision We will get all our food and drinks in the hotel.So we are independant from the weather. Breakfast is 5,60 € per person - Breakfast buffet For Dinner I will choose a menue (upperclass food ) with lowerclass portions - means you will get a lot to eat ;D ;D Price will be between 10,50 and 15,- € per person. Next Saturday I will have another conversation with the hotel owner, just to make a "price tuning" ;D ;D nad I will choose our menues Means, Friday night we will have a menue in the hotel Menue will be a surprise menue for you because I will choose some local specialities - delicious Saturday night we will have a Barbeque. If the weather is nice, we will get the Barbeque in the yard, if it rains we will get it in the hotel. Sunday night we will have a dinner a la carte or a menue. Some of you know that I love good food and that I love to cook . So, I promise you - the food we will get is excellent !!!!!!!!!!! For beverages I need to fix a deal next week Saturday as well.
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Post by johnjr on Jan 31, 2006 14:05:48 GMT 1
Sure sounds good to me Rudy!!!! ;D And make sure the drinks DO include the local BREW!! Very important for me to sample the local beer, especially since I LOVE beer!!!!! ;D Thanks Rudy for all the work you are doing!!!!
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Post by winghunter on Jan 31, 2006 14:15:13 GMT 1
It was a pleasure to do that job for our great community, John and be sure you will get a sample of the local brewery ;D ;D ;D By the way, Petra did a lot for our meeting. She contacted the hotel and she delt with the hotel owner regarding the food prices
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Post by johnjr on Jan 31, 2006 15:15:42 GMT 1
Hey good deal...tell her not to give them any slack...and I bet she doesn't!!!!!! ;D Always good to have a tough negotiator on your team!!!!!
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Post by winghunter on Feb 18, 2006 12:16:12 GMT 1
Today Petra and me choosed our menues We hope you guys will like it. sorry, since all menues are german food we list it up in German. Hope you will get a translation for those ;D ;D Friday 28 - Dinner Soup : Leberknödelsuppe Main dish : Rindsrouladen with Knödel and Blaukraut Dessert : Birne Helene Saturday 29 - Dinner Barbeque with Steaks, Bratwürste, Käsewürste, Salads and Folienkartoffeln Sunday : Allgäuer Spezilitäten Buffet with Käsespätzle and Braten Exact prices for the dinners will follow soon. For our beverages we only pay what we had ! Already ordered : Beer barrels, Óbstler, Whiskey, Water, Lemonade and Orange Juice. To pay the beverages, I think the best is that we will take the complete price and divide it through the number of people. that is the easiest way to do. Hope you all aggree. If not, pls. let me know.
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Post by johnjr on Feb 18, 2006 12:33:41 GMT 1
I believe that will be fair, some people are coming by themselves, and so to divide the amount amongst everyone should come out about right!!!! Sure sounds good Rudy, thanks for your efforts, we are all looking forward to this, especially the chance to ride in this area you are now lving in!!!! ;D
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Post by roland on Feb 18, 2006 14:53:46 GMT 1
Food is ok for me (hmmm!) In my opinion it's good to divide the costs with all people. It's the fastest way to go and all costs are covered.
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Post by peer on Feb 18, 2006 15:50:09 GMT 1
Petra & Rudy
I AM ALREADY HUNGRY ;D ;D ;D ;D
Sharing costs is fine with me ( I guess that is easy to say for an above the average drinker!)
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Post by bunnie on Feb 18, 2006 16:24:19 GMT 1
although sharing is fine with me, bare in mind this can be an unmentioned argument not to go. Therefor if alternatives are there ...
of course one is free to join the cost sharing or not
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Post by winghunter on Feb 18, 2006 16:28:05 GMT 1
Hey Bunnie, no bears around - just beers in the evening hours ;D ;D ;D
And friends pls. keep in mind - there are already 60ltrs. of beer free of costs ;D ;D ;D - thanks Peer and ....
Still waiting for more sponsors ;D ;D - you can decide what you will sponsor : Beer, Obstler or Whiskey - sparkling water is not needed at this point - may be later ;D ;D ;D
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Post by doc on Apr 15, 2006 12:18:21 GMT 1
I'm OK with splitting the cost of the grub (as long as it's not all cabbage ) cause we all need to eat, but I do pale slightly at the booze as I drink quite lightly (honestly) and Helen only soft stuff and coffee. Might not it be fairer to work with tickets/tokens whereby the cost of the booze is split into 10 Euro ticket blocks (so no sodding about with change) and these are exchanged/blanked off at the bar? I've used this system sucsessfully at event's I've run to get round the licensing laws in the UK.
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Post by winghunter on Apr 15, 2006 17:34:45 GMT 1
Doc, good point. Still struggled a little bit with this. We will do it in the following way : Each of us will have a pieve of paper and a pencil and all of us just mark what we had to drink. Easy and fair ! Food is just the same price for each one, so we just collect the total.
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Post by winghunter on Apr 17, 2006 11:18:39 GMT 1
Friday 28 - Dinner
Soup : Leberknödelsuppe Main dish : Rindsrouladen with Knödel and Blaukraut Dessert : Birne Helene
Saturday 29 - Dinner
Barbeque with Steaks, sausages, cheese sausages, Salads, Potatoesalad and baked potatoes in foil
Sunday : Allgäuer Speciality Buffet with Käsespätzle and various meats
Price for each Dinner is appr. 8.20 €
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Post by peer on Apr 17, 2006 15:49:36 GMT 1
Good choise Winghunter, I am already hungry!!! Fair price too (the Dutchman )!!!
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